One of the best ways to save time on your computer is to be consistent when naming your files.
It not only saves you time, but will be imperative when (not if) you bring someone in to help you expand your art business. It makes no sense to hire an assistant only to spend half of your time trying to find things in the computer for your assistant.
Your file names should be so clear that you can quickly find what you need.
Many years ago we were trying to find something in our fancy-pants customer software. My assistant at the time gently, and rightly, asked for more consistency in how we name things.
For example, we had been using versions of all these modifiers in naming our customer tags.
There is nothing wrong with any of these, but there's a world of wrong with using all of them.
Even If You Don't Use Tags
This is applicable even if you have no idea what I'm talking about when I say “tags.”
Create consistent naming conventions for the following.
- Computer and paper folders
- Document names (such as contracts, agreements, portfolio items)
- Image files (include title, date, size in name)
Without the naming conventions, you end up having to do searches for each version. As a busy, accomplished artist, you don't have that kind of time to waste.