If you’re not overwhelmed by too much email, you’re one of the few.
If you’re fed up with hundreds of messages in your inbox or if you find that you’re not responding to very important messages, it’s time to get a grip on your email.
Here are my top time-saving tips for email.
1. Turn off your email notifications.
You don't need to be interrupted every time your Uncle Charlie sends you a joke. While you’re at it, turn off your notifications from social media sites. Rather than having information pushed at you constantly, pull it from those sites when you’re prepared to spend time there.
2. Stop saving messages for future reference.
Don’t save anything in your inbox that you can find with a simple Google search. Your inbox is for processing messages, not for data storage. There are other ways to save information. Speaking of this . . .
3. Process email, don’t “check” it.
Don't go into your inbox until you're ready to respond, delete, or otherwise act on your messages. Only checking email means you have to later re-read the same email in order to act on it. This is extra work.
4. Don't use your inbox as a task list.
Write down the action you need to take from an email (or just do it), and then delete the email.
5. Don't open your inbox until you're ready for the day.
You are well aware of how email can suck you in with links. Before you know it, it's noon and you're still in your pajamas. The exception, of course, is if you’re awaiting an urgent message.
6. Automatically delete/remove/empty.
Set your email settings to delete anything in your Trash or Junk folder after 30 days. Do the same with the settings on your server in order to avoid sending “inbox full” messages to people who try to contact you.
7. Junk the junk.
Set up rules in your email program to trash or spam email containing certain words or phrases.
Remove your name from newsletters, blog feeds, and anything else you no longer read or have an interest in receiving.
I'd Love To Teach You More About Productivity
I have an entire lesson devoted to inbox management (start with getting to zero messages) in the Organize Your Art Biz Class. I teach it just twice a year. Please join us!